Rules & Regulations
The name shall be The Lincolnshire Union of Golf Clubs hereinafter referred to as the “Union”.
The Union is a non-profit making organisation. All profit and surpluses will be used to maintain or improve the Union’s facilities. No profit or surplus will be distributed other than to another non-profit making body on dissolution of the Union.
The objects of the Union shall be:
a) to affiliate recognised Golf Clubs situated either partly or entirely within the geographical County of Lincolnshire existing before the change in Local Government boundaries which came into force on 1st April 1974 and at the discretion of the Executive Committee, any recognised Golf Club situated entirely within the boundary of an adjacent County which is not a member of another County Union, which:
i) has a Constitution and Rules approved by the Union which recognise the Rules of Golf as authorised from time to time by the Royal and Ancient Golf Club of ST. Andrews.
ii) has facilities for players of a standard acceptable to the Union. Note: A Club already affiliated to the Union, or a Club applying for affiliation (if accepted) which does not have facilities for players of a standard acceptable to the Union shall be granted Associate Membership, until such time as the minimum facilities specified by the Executive Committee are provided. A Paper setting out the minimum standard facilities for players acceptable to the Union will be supplied, for guidance, on application to the Hon. Secretary of the Union.
iii) gives control to its Members or to a Committee thereof of the Handicapping of its Members in accordance with the National Handicapping Scheme for the time being in force.
iv) undertakes to conform to the Rules and Regulations of the Union.
v) undertake that any Amateur Golf Meeting promoted by the Club following affiliation shall be subject to the following conditions:
aa) The value of any prizes awarded shall comply with the Rules of Amateur Status as laid down by the Royal and Ancient Golf Club of St. Andrews for the time being in force.
ab)The definition of an Amateur shall form part of the conditions of any Competition.
b) to further the interest of Amateur Golf.
c) to assist in maintaining a uniform system of handicapping.
d) to arrange the Competitions referred to in the Regulations set out hereafter and such other Competitions and Matches as the Executive Committee with the sanction of the Council, may from time to time decide.
e) to co-operate with the Royal and Ancient Golf Club of St. Andrews and the English Golf Union in all matters relating to Amateur Golf.
Any appeal against the decision of the Executive Committee to refuse to affiliate a Club or disaffiliate a member Club shall be made to the Council by notice in writing within 14 days of the Club being notified of such decision.
The decision of the Council shall be final.
f) Equity Statement. In the activities for which it is constituted, the Lincolnshire Union of Golf Clubs is fully committed to the accepted principles and practices of equality of opportunity in golf. The Union expects its member Clubs, in dealing with employees, members, prospective members, volunteers and visitors to be equally committed to these principles and to conform to the spirit as well as the legal requirement of all relevant legislation. The Union will support clubs in actions they might take to eliminate unfair treatment and discrimination of any of its members, employees, volunteers or visitors.
3. THE COUNCIL
a) The governing body shall be styled ensuring the Council and the entire management of the Union shall be vested in it.
b) The Council shall consist of the Officers hereinafter mentioned in Rule 3 i), the two representatives of the Union for the time being on the Midland Group Executive of the English Golf Union, together with one representative nominated by each Club affiliated to the Union, the Captain of the First Team, the Vice Captain of the First Team, , the Lincolnshire Schools Golf Association Representative, the Dinner Secretary and the Past Presidents of the Union.
c) The Council shall delegate to an Executive Committee powers to conduct the affairs of the Union between the meetings of Council and such powers shall be vested in it as the Council may from time to time decide.
d) The Annual Meeting of Council, of which 14 days notice shall be given to the Secretary of each Member Club, to the Officers and to the Members of the Executive Committee, shall be held at Woodhall Spa (or other such place within geographical areas covered by the Union as the Executive Committee may decide) on the last Wednesday in January, or such other date as the Executive Committee shall from time to time decide, in any year for the transaction of the following business:
i) To receive apologies for absence
ii) To confirm the Minutes of the previous Annual Meeting
iii) To deal with any matters arising
iv) To receive the Hon. Treasurer’s Report and to consider and id thought fit, approve the Audited Financial Statement for the preceding financial year ending on 31st October.
v) To receive notice of the “per-capita” rate of Subscription for the current year in accordance with Rule 6.
vi) To receive the Report of the Hon. Secretary on the working of the Executive Committee during the preceding administrative year.
vii) To elect the Officers of the Union in accordance with Rule 3 i ).
viii) To elect the representative to serve on the Executive Committee and Council of England Golf.
ix) To elect the two representatives of the Union to serve on the Midland Group Executive of England Golf.
x) To appoint an Auditor.
xi) To elect the Captain of the First Team, the Vice Captain of the First Team, the Assistant Junior Organisers, the Lincolnshire Schools Golf Association Representative and the Dinner Secretary.
xii) To elect the Captain, Vice Captain, Secretary/Treasurer of the Seniors Division of the Union and Secretary of the Lincolnshire League.
xiii) To consider Motions submitted by Member Clubs or by the Executive Committee in accordance with Rule 10.
xiv) To consider any other business of which proper notice has been given to the Hon. Secretary.
xv) President’s Closing Remarks.
xvi) Votes of Thanks.
e) The Executive Committee shall consist of One member nominated by each Club affiliated to the Union – the Officers of the LUGC – the Officials of the LUGC and the Past Presidents.
f) The President shall be entitled to preside at all the Meetings of the Council and of the Executive Committee and in his absence the President-Elect shall preside and failing him the Members present shall elect a Chairman for that Meeting.
g) Representatives of five Clubs shall form a quorum at all Annual and Special Meetings of the Council, without which no official business can be transacted.
h)A Special Meeting of the Council may be convened at any time by the Hon. Secretary himself, or on the written request to him by the representatives of any three Clubs in the Union. Where such a Special Meeting is called, upon the requisition of any three Clubs, the Hon. Secretary shall call the Meeting for a date within six weeks of the receipt of such requisition. Twenty-Eight days notice, in writing, of the business to be transacted at such a Meeting shall be given to each Club in the Union and only business of which such notice has been given will be considered.
i) The Officers of the Union (who shall hold office until the end of the Annual Meeting of the Council next following the Annual Meeting at which they were elected and all of whom, with the exception of the Immediate Past President, shall be eligible for re-election) shall consist of:
The President Elect
The Immediate Past President
The Hon. Secretary
The Hon. Treasurer
The Hon. Match Secretary
The Hon. Competitions Secretary
The EGU Representative
The Junior Organiser
The Lincolnshire League Chairman
The Officers shall be ex-officio members of the Executive Committee.
j) The Officers of the Union (except the Immediate Past President) shall be elected each year at the Annual Meeting of Council.
k) i) The nominations of the President and the President-Elect shall be made by the Executive Committee on the recommendation of the President, the President-Elect and the Past Presidents of the Union who shall meet not later than 30th October of each year to make their recommendations. If approved, such recommendations shall be submitted to the Council.
ii) The nominations of the Officers of the Union, referred to in Rule 3 i ) (with the exception of the President and President-Elect) together with the Officials of the Union, referred to in Rule 3. d) ix),xi) and xii), shall be made by the Executive Committee on the recommendations of the President’s Advisory Sub Committee, referred to in Rule 5.c) ii) a), which shall meet not later than 30th October of each year to make its recommendations. If approved, such nominations shall be submitted to the Council.
iii) In the event of a casual vacancy occurring amongst the Officers (with the exception of the President and President-Elect) or the Officials of the Union, who are referred to in Rule 3. i) and 3.d) ix), x), xi) xii), respectively, between meetings of the Council, the President’s Advisory Sub committee shall have delegated powers to fill such vacancy by co-option, but the person so appointed shall retire at the next Meeting of Council and shall be eligible for nomination for re-election for the ensuing year, subject to the conditions for the nomination laid down in Rule 3.k) i) and ii). If a casual vacancy occurs involving the President or President-Elect, the Executive Committee, on the recommendation of the President and Past Presidents of the Union, shall delegate powers to fill such vacancy by co-option under the conditions set out above.
l) Vice Presidents (limited to 20) of whom one may be nominated as President –Elect shall be elected for life.
m) A nomination for election as a Vice-President shall be made in writing by a Member of the Executive Committee to the President and Past Presidents, who shall meet not later than 30th October, and their recommendation shall be made to the Executive Committee. If approved, such nomination shall be submitted to the Council.
n) The two representatives of the Union for the time being on the Midland Group Executive of England Golf shall, ex-officio, be Members of the Executive Committee of this Union.
The property of the Union, other than cash, shall be vested in not less than 2 nor more than 4 Trustees and such property shall be dealt with by them as the Executive Committee may from time to time decide by Resolution (of which an entry in the Minute Book shall be conclusive evidence).
The Trustees (who shall be elected at an Annual Meeting of the Council) shall be identified against all risk and expense (except in the case of negligence) out of Union funds and shall hold office until death or resignation or until removed from office by the Council.
a) The Executive Committee shall consist of the Officers and Officials of the Union, the two representatives on the Midland Group Executive of England Golf, referred to in Rule 3. n). One member nominated by each Club affiliated to the Union and the Past Presidents.
Fifteen of the Members of the Executive Committee shall form a quorum, except for the settlement of disputes at Golf meetings, when three shall be sufficient.
All persons authorised to attend the Executive Committee under Rule 5.a) above shall be entitled to one vote.
b) The executive Committee shall ensure that these Rules and Regulations and the conditions governing Championships, Competitions and Golf Meetings are complied with.
c) Without prejudice to the generality of these Rules and Regulations the Executive Committee shall have the following powers:
i) to decide on the frequency, time and venue of their Meetings.
ii) to appoint and determine the composition, terms of reference and delegated powers of such Sub-Committees and Working Groups as it shall consider appropriate to form.
iia) to appoint a Standing President’s Advisory Sub-Committee, hereinafter referred to as the “P.A.C.”, composed of the President, the President-Elect, the Immediate Past President, the Hon. Secretary and the Hon. Treasurer and up to a maximum of four members of the Executive Committee, with the following Terms of Reference:
i) to make recommendations to the Executive Committee on all matters referred to it by the Committee.
ii) to deal in an advisory capacity with any other matters of importance to the general administration of the Union, which in the opinion of the P.A.C., ought to be brought to the attention of the Executive Committee.
iii) to have delegated powers from the Executive Committee to act for the Union in matters of great urgency, subject to the obligation to report any such Matter to the next Meeting of the Executive Committee.
iv) to make recommendations to the Executive Committee in the matter of nominations for the Officers (with the exception of the President and President-Elect), the Officials of the Union in accordance with the provisions of Rule 3. k) ii) and up to a maximum of four members who will serve on the P.A.C.
v) to make recommendations to the Executive Committee in the matter of filling casual vacancies amongst the Officers (with exception of the President and President-Elect), the Officials of the Union in accordance with the provisions of Rule 3. k) iii) and up to a maximum of four members who will serve on the PAC.
At all Meetings of the P.A.C. the Chair shall be taken by the President or, in his absence, the President-Elect. In the absence of both of these Officers the Meeting shall elect one of their number to act as Chairman.
The Hon. Secretary shall normally act as Secretary of all the Meetings of the P.A.C.
Voting shall be by a simple majority.
Three Members of the P.A.C. shall constitute a Quorum.
iib) all Sub-Committee and Working Groups formed in accordance with the provisions of Rule 5. c) ii) above shall have the power to co-opt any such person(s) who could be of service to the Sub-Committee and Working Group in its deliberations but such co-opted Member(s) shall have no voting rights.
iii) to make, suspend or alter any Regulations of the Union for the conduct of County Matches and Competitions of which notice shall be given at the next Annual Meeting of the Council.
iv)without prejudice to the generality of the preceding Sub-Clause ii), to appoint and delegate disciplinary powers to a Disciplinary Sub-Committee, such powers to be exercised in accordance with the terms and conditions for the conduct of Disciplinary Sub-Committees from time to time issued by England Golfand more particularly described in Rule 14 hereof.
v) to recommend, for the approval of Council at an Annual meeting, which Officers of the Union and other members appointed by the Executive Committee to organise County Matches and Competitions shall be in receipt of Honoraria and the amounts of such Honoraria, which will be kept under review.
vi) to recommend, for the approval of Council at an Annual Meeting, the type and amount of Expenses payable to Officers of the Union and to Members appointed by the Executive Committee to organise County Matches and Competitions, in the performance of their duties and to have the power to fix the level of Expenses payable to Players officially representing the Union in Golf Matches and Competitions.
vii)to decide the level of Subscription, on a “per-capita” basis, to be paid annually by Affiliated Clubs as the Subscription to the Union. (See Rule 6).
viii) to issue County Vouchers in such numbers and on such terms and conditions as it thinks fit for purpose of raising money towards the cost of the County Matches.
ix) to apply Union Funds, in such amounts as it thinks fit, towards the cost of Junior Coaching.
j) The Hon. Secretary shall send out, not later than 30th November of each year, to the Clubs of the Union a circular asking for nominations for;
a. the representative of the Club Executive Committee on the Council of the Union. (See Appendix 1).
b. Such nomination signed on behalf of the Club by an office bearer or member of the Committee of the Club, must reach the Hon. Secretary of the Union not later than 30th December following.
A Club shall nominate the same person to represent it on both the Council and the Executive Committee of the Union.
The attention of Clubs is particularly drawn to the obligations attached to being a Member of the Executive Committee of the Union, which are set out clearly on the Nominated Form for this office.
k) The Hon. Secretary shall send to the Clubs of the Union and to Members of the Executive Committee a copy of the unconfirmed minutes within 28 days of the date of such Meeting.
Subscriptions of Clubs in the Union shall be payable on a “per-capita” basis in respect of every male playing Member, irrespective of category. Such subscriptions, based on membership numbers as at the preceding 30th June shall be payable on the 1st January each year and shall be made up of two parts:
a) The Subscription payable as an Annual Subscription to England Golf.
b) Such Subscriptions as the Executive Committee of the Union shall decide annually as the Annual Subscription to the Union. (Rule 5. c) vii).
No Club (or its Members) whose Subscription is in arrears shall be entitled to take part in any England Golf event, County or other Golf Meeting of the Union and any entry made by the Secretary of such Club shall be void.
A Club shall be considered to be in arrears if its Subscription is not paid to the Hon. Treasurer of the Union by the 1st of January in any year.
7. THE HON. SECRETARY
The Hon. Secretary shall keep in a Book the correct Minutes of the Meetings of Council and Executive Committee and shall produce such Book at all Meetings thereof. When the Annual Financial Statement has been audited and signed by the Auditor, the Hon. Secretary shall send a copy of the Financial Statement to each Club in the Union with the Notice convening the Annual Meeting of Council.
The Hon. Secretary shall keep a Roll of Clubs in membership of the Union and give all Notices required by the Rules for the time being in force and act generally in accordance with the instructions of the Council or Executive Committee.
8. THE HON. TREASURER
The Hon. Treasurer shall record all financial transactions and shall prepare annually a Financial Statement made up to 31st October previous, which he shall give to the Hon. Secretary after it has been audited and signed by the Auditor. He shall also receive and dispose of, according to the instructions of the Council or the Executive Committee, all monies receivable and payable by the Union and shall act generally in accordance with the instructions of the Council or the Executive Committee.
Any Club wishing to resign its membership must give notice thereof in writing to the Hon. Secretary of the Union on or before31st October in any year, otherwise the Club shall be liable to pay its Subscription for the ensuing year.
10. MOTIONS BY MEMBER CLUBS OR BY THE EXECUTIVE COMMITTEE
Any Motion which any Club may desire to submit for consideration at the Annual Meeting of the Council shall be transmitted in writing signed by an office bearer of that Club, to reach the Hon. Secretary of the Union by 31st December in any year, so that it may be incorporated in the Agenda for the ensuing Annual Meeting of the Council. (Rule 3.d).
Motions may also be submitted by the Executive Committee for consideration at the Annual Meeting of the Council, provided that the text of the Motion has been approved by a simple majority of Members present and voting at a Meeting of the Executive Committee. The text of any Motion submitted by the Executive Committee must be available to the Hon. Secretary of the Union not later than 31st December in any year for the inclusion in the Agenda of the ensuing Annual Meeting of Council.
11. VOTING AT ANNUAL AND SPECIAL MEETINGS OF THE COUNCIL
Each Officer, each Member of the Executive Committee, each representative of a Member Club present together with those elected under the provisions of Rule 3. d) xi) and any Past Presidents present, shall be entitled to one vote.
A person being both a Member of the Executive Committee and a representative of a Member Club shall be entitled to one vote only.
Voting shall be by a show of hands in the first place, but if a Ballot is demanded by a majority of those present it shall be taken at the Meeting then being held.
Except in the case of a tie in a Ballot for the election to the Executive Committee (see Rule 3. e) the Chairman shall have a casting vote in the case of all other ties.
12. ALTERATION TO RULES
No Rule of the Union shall be made, replaced or altered save by a majority or two-thirds of the representatives present and voting at any Meeting of the Council and 14 days notice of such proposed addition, repeal or alteration shall be given to each Club in the Union.
Upon consideration of such proposals it shall be competent for the Meeting of the Council to pass them with or without modification.
13. COURTESY OF COURSES
a) When requested by the Hon. Secretary, the Hon. Match Secretary, the Hon. Competitions Secretary, the Secretary of the Seniors Division of the Union or the Chairman of the Junior Golf Committee of the Union, Member Clubs will, wherever possible, grant the courtesy of their Courses to the Union in connection with the holding of County Competitions and Matches (including Boys and Youths Competitions and matches and Patrons Competitions organised by the Junior Golf Committee of the Union).
Member Clubs will grant the courtesy of their Courses to the Officers of the LUGC and the County Captain during their term in office.
b) Male Members of Clubs in the Union whose home course is closed for National, Midland Group of the English Union or County Competitions may have courtesy of the course of any other Club within the Union on that day for a maximum of 18 holes subject to the following provisions:
i) The selected Club has no major event pre-arranged for that day.
ii) Not more than eight players need be accepted by a Selected Club.
iii) Members so visiting must present Cards of Identification from their home Club.
iv) Members wishing to take advantage of the provisions of Rule 13. b) must make their arrangements through the Secretary of their home Club who will be responsible for ensuring that no more than 8 players from that Club apply for playing facilities at any Selected Club within the Union.
All Clubs within the Union shall post a notice containing a copy of Rule 13. b) on the Club Notice Board.
b) Member Clubs on whose Course a County Match is being played will grant the courtesy of their Course to the Home and visiting County Players for the one round of golf within 14 days before the date of the Match.
14. DISCIPLINARY PROCEEDINGS
The Lincolnshire Union of Golf Clubs adopt the Disciplinary Procedures formulated by our Governing Body England Golf. These procedures can be found by Clicking Here. County specific Disciplinary Regulations will appear here shortly. In the meantime if you have any queries please contact County Secretary,Harvey Harrison, on 01427 616904
The undermentioned Regulations made by the Executive Committee of the Lincolnshire Union of Golf Clubs were approved on 4th May 1994 to come into force on that date. They may be varied by the Executive Committee at any time under the powers given to the Executive Committee by Rule 5 c) iii).
The Executive Committee shall be responsible for organising all County Competitions including the following: –
The Lincolnshire Amateur Championship.
The Sir Henry Lunn Shield Team Competition.
The Hotchkin and Taylor and Butlin Challenge Cups for the Club Champions Competition.
The Lincolnshire Union of Golf Clubs Open Championship (with the help of the joint Championship Committee).
The President’s Trophy.
The Lincolnshire County Scratch Foursomes.
The Lincolnshire Amateur Match Play Championship.
The Lincolnshire Seniors Championship.
The Lincolnshire Inter-Club Singles Knockout.
The Lincolnshire Mid-Amateur Championship.
The 9 Hole Club Competition (Rita Hurst Salver).
Jubilee Challenge Mixed Trophy.
All Competitions shall be played strictly according to the current Rules of the Royal and Ancient Golf Club of St. Andrews and the Local Rules of the Golf Club on whose course the Competition is being played. The Executive Committee shall have the power to fix the entrance fee and the qualifications for entry to all County Competitions and decide on the number and value of prizes to be awarded. The date and venue of all County Competitions shall be decided by the Executive Committee.
The Executive Committee shall appoint a Competitions Committee for each County Competition which shall be responsible for settling all disputes. The Committee shall consist permanently of The President, The President Elect, The Immediate Past President, the County Secretary and the County Competitions Secretary, with power to co-opt up to three additional members. These may include, for a particular Competition, officials of the Club where the Competition is held, and three members of the Committee shall form a quorum.
The Executive Committee are empowered to make such donations as they think fit to a Member Club hosting a County Competition or Match where the Course is closed to members for the majority of the day.
In all Competitions and Matches under the control of the Union, both the Driver and the Ball must be on the current List of Conforming Drivers/Golf Balls issued by the Royal and Ancient Golf Club of St. Andrews.
LINCOLNSHIRE UNION OF GOLF CLUBS
To be eligible to play for a County in Inter-County matches, including friendlies, or to compete in a County’s Amateur Championship (this being the event in which the winner qualifies to take part in the County Champions’ Tournament) a player:
1. a) Must be of Amateur Status as defined by the Royal and Ancient Golf Club of St. Andrews.
b) Must be a member of an affiliated Club in the County Union or must have been born in the County and be a member of an affiliated Golf Club in another County.
c) Must not have taken part in the following events of or for another County during the previous twelve months.
1) The English County Championship.
2) The County’s Amateur Championship as defined above.
3) Representative matches, including friendly matches.
The period of ineligibility will begin from the day the player last played in such an event or in such a match, i.e. if a player represents County A on May 28th one year he becomes eligible to play for County B or to play in County B’s Championship on May 29th in the following year.
d) If he has moved into England from any other Country the player must have twelve months residence in England before being eligible to play for any County.
Exceptions: Rules (c) and (d) above do not apply to Inter-County Junior Matches or Championships restricted to players the age of 18 years at 00.00 hours on 1st January in the year the event is to be held.
2. He shall have a current handicap at the date of entry not exceeding a figure stipulated by the Executive Committee.
3. Competitors shall enter off EXACT handicap.
4. Where entries exceed the number required, they shall be reduced by the following method:
(a) Higher handicaps (exact) shall be set aside.
(b) Any ties for final place(s) to be decided by ballot.
Players eliminated shall be placed on a waiting list in handicap (exact) order.
5. (a) In all Gross Competitions, in the event of a Tie for 1st place, there shall be a sudden death play-off played over hole(s) to be decided by Officials of the day.
Minor placings shall be decided by Card play-off.
(b) In all Nett Competitions, placings shall be decided by Card play-off.
6. Entry Fees shall be enclosed with entry form.
7. Meals shall be ordered and cost enclosed with entry form.
8. The Union reserve the right to refuse an entry from any Club or Player without giving a reason.
COUNTY COLOURS AND TIES
Players who have made Ten appearances in the County First Team or the County Second Team, i.e. Inter-County Matches shall be eligible to receive respectively their First or Second Team County Colours. Players receiving First Team County Colours will receive a Tie, Green Blazer and Badge, Pullover and a White Shirt. Players receiving their Second Team County Colours will receive a Tie, Pullover and a White Shirt. Youths and Boys who have made Three appearances in the County Youths Team or County Boys Team shall be eligible to receive respectively their County Colours. Players receiving their Youths or Boys Team County Colours will receive a Tie.
(An EVENT will be Inter County Matches – Eastern Counties Foursomes, EGU Midland Qualifier and the RAFGA Match). Being selected as a Reserve will also count as an Event.
The Executive Committee is authorised to decide the colour and design of County Blazers, Shirts, Pullovers, Badges and Ties.
There shall be Ties of distinctive design for the following:
a) The Present and Past Presidents, Present and Past Lincolnshire Amateur Champions, Present and Past Lincolnshire Amateur Match Play Champions, Present and Past Amateur Winners of the Lincolnshire Open Championship.
b) Vice-Presidents, County Secretary, County Treasurer, County Competitions Secretary, County Match Secretary, Junior Organiser and the Assistant Junior Organisers.
c) Present and Past Members of the County First Team who have been awarded their Colours.
d) Present and Past Members of the County Second Team who have been awarded their Colours.
The following persons are accorded the right to wear a blazer embossed in gold with the Lincoln Imp and the letters L.U.G.C.:
The President, President Elect, County Secretary, County Treasurer, County Competitions Secretary, County Match Secretary, League Chairman, Junior Organiser and the Assistant Junior Organisers.
This right extends to past holders of these appointments.
The County Captain and County Vice Captain be issued with a County Blazer and Badge.
“Colours” means Ties, Green Blazers and Badges, Pullovers and White Shirts. Blazers are to be green with silver embroidered “Imp” and the letters “L.U.G.C.” for 1st Team Colours.
Officers Badges. Lapel badges are provided by the Union for: The President, President Elect, Past Presidents, Captain, County Secretary, County Treasurer, County Competitions Secretary, County Match Secretary, League Chairman,Junior Organiser and the Assistant Junior Organisers.